Salary: Negotiable
Role Type: Permanent
Job Description
JUNIOR PURCHASING ADMINISTRATOR
Kilmacanogue, Co. Wicklow – Salary €35K – €45K depending on experience
and qualifications.
An opportunity to join a dynamic
Irish SME that is distributing its products to over 4,000 retail store
customers around the world. Based in our converted farmhouse in Kilmacanogue,
Co. Wicklow we export 90% of our sales to North America, the UK, Europe, and
Australia, and we are looking for a Junior Purchasing Administrator to join our
small Operations team. This is a great chance for an individual looking to take
the next step in their career, further develop their skills and experience and
make a real contribution as part of a small friendly team.
Our best-selling perfume brand
‘Inis the Energy of the Sea’ has achieved huge success in markets all around
the world, from Europe to the US, Canada and most recently Australia. Consumers
everywhere love Inis, the clean, fresh fragrance which makes you feel close to
the sea, no matter where you are.
We have exciting plans to grow our
existing markets and enter new ones, but we need to develop our supply-chain
capacity and resilience to make this happen. Can you help us to develop our
markets and our brand?
Despite our growth we remain a
highly creative and friendly SME with a very collaborative team so you will
need to be a team player. We believe in making people happy, including our
customers and our employees, and doing our bit to make the world better. We are
the core funder for the Irish Whale and Dolphin Group and we’re Plastic Neutral
Certified, retrieving from the world environment as much plastic as we use each
year. We want whoever we hire to help further our efforts in the environmental
and packaging space too, being able to find creative solutions to reduce waste
and streamline packaging processes.
Role Description
Join our team as a Junior
Purchasing Administrator and play a vital role in our Supply Chain Operation.
As part of our dynamic team and reporting to the Supply Chain Operations
Manager, you will be responsible for creating and managing purchase orders,
negotiating with suppliers, maintaining supplier relationships, and ensuring seamless
transactions. This role offers an excellent opportunity for a detail-oriented
individual with a passion for supply chain management to contribute to our
organisation’s success.
Responsibilities And Duties
·
Create and release purchase
orders to suppliers.
·
Obtain price quotes,
negotiate terms, and maintain positive relationships with suppliers.
·
Maintain and update a
comprehensive database of suppliers, including contact information, product
catalogues, product details, and agreed upon Minimum Order Quantities (MOQs)
and Price Breaks.
·
Review purchase orders and
maintain accurate transaction records.
·
Track and monitor purchase
orders, analysing potential conflicts between delivery and production
timeframes.
·
Analyse annual purchase
volumes and recommend cost-effective purchase volumes based on price breaks.
·
Process goods receipt in a
timely manner, ensuring accurate quantity records and reporting any price
discrepancies.
·
Collaborate with the finance
team to reconcile invoices and resolve billing discrepancies.
·
Assist in evaluating vendor
performance and conducting supplier performance reviews.
·
Communicate effectively with
internal stakeholders to ensure alignment of procurement activities with organisational
goals and objectives.
Key Requirements
·
Bachelor’s degree in supply
chain management or equivalent qualification (preferred but not essential
·
A minimum of 1 year of
purchasing or procurement experience (essential)
·
Proficiency in computer
skills including MS Teams, MS Word, and advanced MS Excel.
·
Excellent organization and
communication skills.
·
Can-do attitude, teamwork,
and customer-oriented approach.
- Self-motivated and ability to use
own initiative. - Ability to work under pressure
and multi-task.